Article I - Name

The name of this Club, so long as the same shall be entitled to use such name, shall be “Bennett Valley Golf Club”.

Article II - Purpose

The purpose for which the Club is formed is:

1. To Promote and conserve the best interests and true spirit of the game of golf as embodied in its ancient and honorable traditions

2. To encourage, promote and maintain a high standard of sportsmanship among members.

3. To promote and foster among members a closer bond of fraternity and friendship for joint and mutual benefit.

4. To conduct tournaments for competition and pleasure of members.

5. To build a community of interest and participation in social events, such as parties, dances, etc….

6. To promote enjoyment of a good life, health and happiness through pursuit of recreational activities.

Article III - Powers

The powers, government and management of the Club, except as otherwise provided in these by-laws, shall be vested in, exercised, conducted and controlled by a Board of eight (8) Officers who are Directors.

 Article IV - Board of Directors

 The powers of the Board of Director are:

1. To conduct, manage and control the affairs and business of the Club, and to make such rules and regulations, not inconsistent with Law and these By-Laws, as in their judgment may seem best.

2. Generally to do and perform every act and thing whatsoever that may pertain to the office of Director. 

Article V - Term of Office of Directors

The elected term of office of the Board of Directors of this Club shall be twenty-four (24) months.

Article VI - Election of the Board of Directors

Section 1.

1. At the August meeting, the President shall appointment three (3) members, one from the Board and two (2) from the general membership, to act as a Nominating Committee.

2. This Nominating Committee shall select a minimum of that number of members as there are Board positions to be filled as possible candidates for the Board of Directors for the following year.  Half of the Board of Directors shall be elected during each twelve (12) month period with the remaining half returning to complete their term of office.

Section 2.

1. At the September meeting the slate of candidates shall be submitted to the Board of Directors by the Nominating Committee.

2. A ballot of the slate of candidates for the Board of Directors shall be presented to all Club members by way of the Club bulletin or at the General Meeting called for the purpose of election of new Directors. The Board of Directors shall set a time and place for the general meeting of the membership. Seven days notice in writing of the time and place of this meeting shall be given to each member.

Section 3.

1. The President shall appoint three (3) members, one from the Board of Directors and two (2) from the general membership, to act as an Election Committee.

2. The Election committee shall receive and tally all ballots for the purpose of the election of new Directors and shall see that said ballots are properly monitored.

Section 4.

1. In case two or more competing candidates shall have received an equal number of votes, a ballot (either written or voice) shall be taken at the general meeting upon such equal candidates, but on no others, and the candidates receiving the highest number of votes shall be duly elected.

Article VII - Meeting of the Board of Directors

Section 1.

1. The meeting of the Board of Directors shall be at such time and place as the Board of Directors determine.

2. A majority of the Board of Directors shall be necessary and sufficient to constitute a quorum and to form a Board for the transaction of business provided, however, the small number of Directors than a majority may, in the absence of a quorum, continue and adjourn any meeting from time to time until a quorum shall be present.

3. All meetings shall be governed by ROBERT’S RULES OF ORDER.

Article VIII - Vacancies in the Board of Directors

 Whenever a vacancy occurs in the Board of Directors, such vacancy shall be filled by a vote of the Board of Directors. The person appointed shall hold office until time of Election of the Board of Directors 

Article IX - OFFICERS

 The officers of this Club shall consist of the Nine Directors indicated in Article VI, Section 2, as follows: President, Vice President, Secretary, Treasurer, Handicap Chairman, Membership Chairman, Tournament Chairman and the number of Tournament Directors as deemed necessary by the Board of Directors for the efficient running of Club tournaments.

Article X - Removal of officers or directors

 Section 1.

 Any Officer or Director of this Club may be recalled if a petition signed by twenty-five per cent of the total membership be given to any Officer of this Club.

 Section 2.

 No vote shall be taken by the membership on a proposed forfeiture, suspension or expulsion, until ten days notice in writing, setting forth the change or charges against such member shall have been served upon the member concerned, by sending to him by registered mail, and such member shall have the right to be heard before any final vote is take.

 Section 3.

 At any time within thirty (30) days after notice is sent, the Officer that is given the petition shall then call a special meeting which shall be a general membership meeting. The Officer named in said petition may be restored by a vote of the majority of the regular members present.

Article XI - President

 The powers and duties of the President are:

1. To preside over all meetings of the Club and Board of Directors.

2. To see that the By-Laws and such rules and regulations as may be adopted by the Board of Directors are properly enforced, and to report to the Board of Directors any infractions of the same.

3. To call all such meetings as herein provided to be called by him.

4. To exercise a general supervision over the business and affairs of the Club.

5. To sign as President, all checks issued by the Club and all certificates of membership.

6. He shall be an ex-officio member of all committees, which committees shall be name by him at the commencement of his term of office.

7. Generally to do and perform all such duties as pertain to his office, and as may be required by the Board of Directors not inconsistent with these By-Laws.

8. He shall no vote on any motion unless to break a tie.

Article XII - Vice President

The powers and duties of the Vice President are:

1. In case of the absence or disability of the President, the Vice President shall take his place and perform his duties.

Article XIII - Secretary

 The powers and duties of the Secretary are:

1. To keep a full and complete record of the proceedings of the Board of Directors and of the meeting of the Club.

2. To maintain the official correspondence of the Club.

Article XIV - Treasurer

The powers and duties of the Treasurer are:

1. To receive all monies of the Club for which he shall give a receipt and deposit the same in the name of the Club in such Bank or Banks as the Board of Directors may designate.

2. He shall countersign all checks issued and shall see that all disbursements are paid by check only.

3. To keep full and accurate records of the receipts and disbursements of the Club, and render to the President and Board of Directors, whenever they may require it, a statement of his accounts, and of the financial condition of the Club. He shall keep vouchers of all indebtedness of the Club which are paid.

Article XV -Tournament chairman

The powers and duties of the Tournament Chairman are:

The Tournament Chairman shall arrange all tournaments and Club matches and shall have charge of all events of like character, arranging for trophies and prizes and awarding same.

Article XVI - Handicap chairman

The duties of the Handicap Chairman shall be:

1. To maintain the handicap of every member.

2. To cause all handicaps of members to be checked for revision at least once a month.

3. In carrying out the forgoing duties, the Handicap Chairman shall be governed by a system acceptable to the Northern California Golf Association.

Article XVII - Publicity chairman

The Publicity Chairman shall have the responsibility of sending out a regular Club bulletin to the members, notifying them of any upcoming events, Club business and Club news.     

Article XVIII - Membership chairman

The duties of the Membership Chairman are:

1. To collect annual dues and/or new members dues and present them to the Treasurer.

2. To keep a complete role of all members of the Club.

Article XIX - Dues

The annual dues of the members shall be governed by the Board of Directors.

No member who is delinquent in his dues or any obligations owing to the Club, is eligible to play on any Club tournaments or to enjoy any of the Club privileges.

Article XX - Membership

The membership of this Club shall be confined to persons at least eighteen (18) years of age.

Members under the age of twenty-one shall not be permitted to enter any events or activities where alcohol is served.

Article XXI - Suspension and expulsion

The Board of Directors shall have power, by vote of two-thirds of its members, to suspend or expel and forfeit the membership of any member for conduct which, in its opinion, is likely to be prejudicial to the welfare, interest, repute or character of the Club.

No vote shall be take by the Board of Directors on a proposed forfeiture, suspension, or expulsion, until ten day’s notice in writing, setting forth the charge or charges against such member, shall have been served upon the member concerned by sending to him by registered mail, and such member shall have the right to be heard before any final vote is taken thereon.

At any time within thirty (30) days after such forfeiture, suspension or expulsion, a meeting of the Board of Directors to consider the same shall be called if a request in writing be made by twenty-five (25%) or more of the members to the President, to which meeting an appeal may be taken from the decision of the Board of Directors, and the member may be restored by a vote of the majority of the regular members present.

Article XXII - Amendments

These By-Laws may be altered, amended or repealed, or new By-Laws may be adopted at any meeting, or any special meeting of the Board of Directors called for that purpose, by an affirmative vote of two-thirds present, or by written assent of two-thirds of the regular members of the Club.

Article XXIII - Construction of by-laws

On all questions as to the construction of these By-Laws, the decision of the Board of Directors shall be final and conclusive.

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(This document was edited on February 3, 2001 by S. Pasadis
Bennett Valley Golf Club – Board of Directors)